Privacy and cookie policy

The data controller

In this notice we explain how we handle the data collected through this website managed by Iris-Mec Srl, which is the data controller for your data. In addition to this website, data may also be collected during trade fairs, visits to our premises or any other event related to the promotion of our activities.

The criteria we apply to data processing are based on the rules governing privacy (Legislative Decree 196/2003 “Privacy Code” and EU Regulation 679/2016 “GDPR”) and, more generally, on our principles of transparency, confidentiality and fairness.
The people who work with us have access to the data and operate according to the same principles of confidentiality and security.

Specific security measures are in place to prevent data loss, unlawful or improper use and unauthorised access.

Where we process data

We process your data at our headquarters at Via Grande 25, 42028 Poviglio (RE), and at any other location where persons and companies appointed as processors operate; for further information, write to privacy@iris-mec.it or call +39 0522 481047.

Data processing for customers and suppliers

Data are collected for the purpose of fulfilling obligations arising from current business relationships and managing technical, commercial and administrative communications.

The legal basis for this processing is:

• Processing necessary for the performance of a contract to which you are a party or for the implementation of pre-contractual measures (quotations);
• Processing necessary for the purposes of the legitimate interests pursued by the data controller or by a third party (Art. 6(1)(f)), such as managing commercial and promotional communications.

The data provided will or may be disclosed to the following recipients:

• tax and accounting adviser;
• labour consultant;
• IT consultants;
• persons who may access your data under provisions of law or secondary legislation or EU regulations.

Data processing and retention period

We will process your data for the time strictly necessary to achieve the purposes for which they are processed, until consent is withdrawn, and in any case within a maximum of 10 years.

Transfer of data abroad

Your data may be transferred to a country different from the one you are in: in this notice we indicate if and when this happens in relation to the services we use. The data provided may be transferred to countries within the European Union and outside the European Union. However, the non-EU services we use continue to ensure compliance with GDPR requirements and therefore the protection of personal data through their Terms of Service.

Iris-Mec srl will not process any other data (other than those provided by the user) and will not track your data except in anonymised form.

Your rights in relation to data processing

You may at any time request that processing be stopped or withdraw your consent, in the manner set out in the data subject rights section.

• Withdraw consent at any time.
• Object to the processing of your data.
• Access your data and receive a copy.
• Verify the accuracy of your data and request rectification, updating or correction.
• Obtain restriction of processing.
• Obtain erasure or removal of your data.
• Receive your data or have it transferred to another controller where processing is automated and based on your consent or a contract.
• Lodge a complaint with the competent supervisory authority for personal data protection or take legal action.

To exercise your rights, you can send a request to privacy@iris-mec.it. We undertake to reply as soon as possible, in any event within one month.

Changes to this privacy policy

This Privacy Policy, including the section dedicated to Cookies, may be updated from time to time – including in connection with the entry into force of new sector regulations, updates to or provision of new services, or technological developments – therefore users are invited to consult this page periodically.

Newsletter

Subscribing to our newsletter is optional, if you subscribe, we will use your address to send newsletters about events, news, product offers, insights on our activities and on the sector in which we operate. The legal basis for this processing is the performance of the agreement established between us when you subscribe.

The newsletter is managed using Voxmail and your address is stored on their servers (located in Italy, EU) and in our backup copies, handled by authorised staff in accordance with all security and confidentiality requirements and is never disclosed to others.

You can unsubscribe from the newsletter at any time or update your details by following the instructions at the bottom of the messages you receive.

As with any newsletter management service, the service we use provides us with data on who opens newsletters and interacts with the links inside them. This information helps us assess readers’ interest and adapt our content accordingly, providing a better experience for everyone who follows us.

If you do not want us to know that you opened the message, read the newsletter without downloading images; if you do not want your clicks on newsletter links to be tracked, copy the links and open them directly in your browser.

We will continue to send you our newsletters until you decide to unsubscribe. However, we regularly check for recipients who have not opened our newsletters for a prolonged period and unsubscribe them. This allows us to significantly reduce the risk of sending messages to people who may no longer be interested in our communications.

PLEASE NOTE: As with any newsletter management service, after you unsubscribe, data relating to former subscribers are retained to prevent forced re-enrolment in the mailing list. If you want your data to be permanently deleted, write to us and we will do so.

Browsing and use of the website

To ensure the operation, use and consultation of the Iris-Mec website, we use various cloud services; some of these have servers and transfer your data outside the European Union:

• This website is hosted on Hostinger – Netherlands (EU);
• The newsletter is managed with Voxmail – Italy (EU);
• We manage cookie consent with Complianz, installed on this website: your choices stay on our server (EU);
• We monitor the website in anonymised form via Google Analytics 4 – outside the EU;
• We manage survey forms on Google Docs – outside the EU;
• We show the map on the Contacts page with Google Maps and protect our forms from spam with Google reCAPTCHA – outside the EU;

We do not share or sell your data to anyone who wants to send you messages.

Browsing data

The IT systems and software procedures used to operate this website acquire, during their normal operation, certain personal data whose transmission is implicit in the use of Internet communication protocols.
These are information that are not collected in order to be associated with identified data subjects, but which by their very nature could, through processing and association with data held by third parties, allow users to be identified.

This category of data includes:

• IP addresses or domain names of the computers used by users connecting to the site;
• URIs (Uniform Resource Identifiers) of requested resources;Uniform Resource Identifier)
• time of the request;
• method used to submit the request to the server;
• size of the file obtained in response;
• numerical code indicating the status of the response given by the server (success, error, etc.);
• other parameters relating to the user’s operating system and IT environment.

These data are used to:

• Obtain anonymous statistical information on the use of the site;
• Check the proper functioning of the site.

Data may be used to ascertain liability in the event of hypothetical cyber crimes against the site: except for this possibility, at present web contact data are not stored for more than seven days.

Use of the contact form and/or your contact email

If you write to us via the website using the message form, we use your data to reply and send you the information you requested. The legal basis for this processing is the performance of pre-contractual measures requested by you and the management of commercial, technical or promotional communications.

When you contact us via the website, you share the following identifying data with us:

• First name, last name, email address;
• Your IP address;
• the time of the request;

No special-category (sensitive) data will be shared in any way with Iris-Mec srl. You may share such information when you purchase a product or service available on the site.

Third-party websites

This website may contain links to other websites that have their own privacy notices, which may differ from the one adopted by Iris-Mec srl

Cookies

Cookies are text files stored on your device (computer, smartphone or tablet) and recognised each time you return to the site. These small files perform various functions, such as saving your preferences and recognising your presence on the site.

On this site, we use technical cookies to check whether we have already informed you about the use of cookies or whether it is necessary to provide you with this information. In addition, there are third-party cookies that you can choose to accept or reject when you first access the site. These cookies allow your visit to be tracked in order to personalise advertising campaigns based on your interests.

Managing and disabling cookies

The full list of cookies used by this website is in the Cookie policy, where you can also change or withdraw your consent at any time.

You can manage your privacy preferences directly from your browser. You can choose not to store cookies, delete them after each visit or when you close your browser, or accept only cookies from iris-mec.com and not from third parties.

PLEASE NOTE: Browsers often change the interface and management commands for general settings. For new versions of the software used, please refer to the instructions on the manufacturers’ websites.

Third-party cookies

On our pages you may find social sharing buttons, as well as the option to embed content from YouTube. Each of these platforms uses its own cookies to identify you, especially if you are logged in to your accounts while browsing. However, we have no agreements with any of these platforms and we have no visibility on how they use your data. For further details, please consult their respective privacy policies:

• Meta (Facebook and Instagram): https://www.facebook.com/privacy/policy/
• LinkedIn: https://it.linkedin.com/legal/privacy-policy?
• Google (Google Ads and YouTube): https://policies.google.com/privacy?hl=it

Tracking site usage

Visits to IRIS-MEC.COM are monitored in anonymised form via Google Analytics 4 using cookies, which are text files stored on your device and recognised each time you return to the site. We have configured Google Analytics so that the IP address you use to browse is anonymised by zeroing the last part of the address.

The information generated by the cookie about your use of the website, including the first part of your IP address, is transmitted to Google and stored on its servers, which may be located outside the European Union. Google uses this information to track and analyse your use of the website, providing aggregated data that are never associated with your identity through Analytics reports and other information services (for example, Google Trends). In addition, we may use such data to create custom audiences on Google Ads.

Google may transfer this information to third parties where required by law, or where third parties process the information on Google’s behalf. You can consult l’informativa sulla privacy di Google

If you wish to prevent tracking by this or other sites that use Google Analytics, you can download the add-on to disable the sending of browsing data to Google Analytics. This add-on is compatible with the most common browsers and is distributed free of charge by Google.

To disable Google Analytics tracking on all websites, visit:
https://tools.google.com/dlpage/gaoptout?utm_source=google&utm_medium=cpc&utm_campaign=search_branded_ita&utm_content=pm_branded_ita&utm_term=cookie%20yes